Recruitment Privacy Policy

Recruitment Privacy Policy

As the Controller of your personal data, RELEVANCE DIGITAL Anonymi Etaireia Parochis Ypiresion Marketing kai Psifiakou Metaschimatismou is committed to protecting and respecting your privacy. This Recruitment Privacy Notice defines the framework for processing the personal data you have provided to our company through your curriculum vitae (in-person submission, email without a prior job advertisement), your social media profile where you submitted your application (e.g., LinkedIn), or through a partner recruitment agency. Any data arising from the evaluation process of your application will be processed exclusively for the purpose of assessing your candidacy and evaluating your suitability for the position you expressed interest in, as well as for other available
positions within our company.

 

Legal Basis for Processing

The legal basis for the processing carried out in pursuit of the aforementioned purposes is your consent, in accordance with Article 6, Paragraph 1, point (a) of the GDPR (EU) 2016/679 (the data subject has consented to the processing of his or her personal data for one or more specific purposes). Your consent is documented by your positive action of submitting your data. Information we collect from you
Within the framework of the aforementioned process, we may process all or some of the following
types of information from you:

  • Information provided during your application: This includes information submitted through job portals, via email, in-person submission of CVs, during interviews, and/or by any other method.
  • Personal details: Such as name, email address, postal address, date of birth, as well as information regarding your professional background, qualifications, and experience provided to us.
  • Correspondence: If you contact us, we may keep a record of that communication.
  • Application Assessment Records: Documentation regarding the evaluation of your application through any recruitment process we may conduct.

Furthermore, please be advised that if you provide letters of recommendation as part of the evaluation process, we will contact the referees at the contact details provided, only upon your prior notification and with your express consent.

 

Automated Decision-Making

As part of the aforementioned process, we may utilize partner recruitment agencies to select suitable candidates based on criteria explicitly defined by us or deemed essential for the role for which you applied. While the process of identifying potential candidates may be automated, any decision regarding which candidates will be contacted for the position is made exclusively by our authorized personnel.

 

Data Retention Period

Your data is retained by our company until the decision to fill the respective positions has been finalized.
If you choose to allow us to retain your CV for re-evaluation in the event of another relevant job opening that matches your profile, we will keep it for a period of twelve (12) months upon your authorization.
Should you accept an offer of employment with us, the personal data collected prior to your hiring will become part of your personnel file and will be maintained throughout the duration of your employment.
Immediately thereafter, submitted CVs will be destroyed or deleted in a secure manner, unless the "Data Controller" is legally entitled or obligated to retain them. Furthermore, your data may be deleted at an earlier time upon your request to the following email address: [email protected].

 

Disclosure of Your Information

Access to your data is restricted exclusively to RELEVANCE DIGITAL Anonymi Etaireia Parochis Ypiresion Marketing kai Psifiakou Metaschimatismou and partner recruitment agencies (only in the event that you submitted your data through such an agency) within the scope of evaluating your application, at your request, for the purpose of establishing a professional collaboration with Relevance Digital SA.


Additionally, recipients of your data include electronic platform providers through which we manage your candidacy. These companies act as Data Processors for your personal data and are contractually bound to comply with all necessary data protection regulations, ensuring that they process your personal data with full confidentiality and strictly under the instructions and for the purposes of RELEVANCE DIGITAL Anonymi Etaireia Parochis Ypiresion Marketing kai Psifiakou Metaschimatismou.


Your personal data may be transferred outside the European Economic Area (EEA), specifically to service providers collaborating with the electronic platform provider, who may be headquartered in the USA. For such transfers, appropriate safeguards are implemented, including Standard Contractual Clauses (SCCs) for cross-border data transfers, as well as the EU-U.S. Data Privacy Framework.

 

Security of Personal Data

Taking into account the nature, scope, context, and purposes of processing, as well as the risks of varying likel hood and severity for the rights and freedoms of natural persons, RELEVANCE DIGITAL Anonymi Etaireia Parochis Ypiresion Marketing kai Psifiakou Metaschimatismou implements appropriate technical and organizational measures to ensure and be able to demonstrate that processing is performed in accordance with the GDPR, adopting and implementing a holistic personal data security policy.
In assessing the appropriate level of security, RELEVANCE DIGITAL Anonymi Etaireia Parochis Ypiresion Marketing kai Psifiakou Metaschimatismou takes into particular account the risks presented by processing, specifically from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored, or otherwise processed.
To prevent personal data breaches, RELEVANCE DIGITAL Anonymi Etaireia Parochis Ypiresion Marketing kai Psifiakou Metaschimatismou, as the Data Controller, has adopted and implements a policy against attacks on the information systems it owns and manages, as well as a specific procedure for managing potential personal data breach incidents.

 

Your Rights

If you wish to access the data you have provided to us, to rectify or supplement any of it, to request its erasure, its portability, or to restrict the processing we carry out, you may contact the Data Protection Officer (DPO) of Relevance Digital SA at: [email protected].

In the event that you believe a request of yours has not been sufficiently or lawfully satisfied, or that your right to the protection of your personal data is being infringed by any processing we perform, you have the right to lodge a complaint with the Hellenic Data Protection Authority (1-3 Kifissias Ave., 115 23 Ambelokipi, tel. +30 210 647 5600, www.dpa.gr).

 

Contact Information

For any further information or requests regarding this Recruitment Privacy Notice, you may contact us at the following address: [email protected]

 

Changes to Privacy Policy

This policy may need to be amended to address the processing of personal data. Suppose the modification of the terms in question is of such nature and extent that the above data processing terms do not cover it. In that case, RELEVANCE DIGITAL Anonymi Etaireia Parochis Ypiresion Marketing kai Psifiakou Metaschimatismou must make the new version of the policy public.